Golden State Foods

Administrative Assistant

Location US-GA-Conyers
Job ID
2020-4954
Category
Administrative

Overview

Provides administrative assistance to department operations and to meet established objectives for quality, accuracy, timeliness, and completeness.

Responsibilities

  1. Performs a variety of administrative and secretarial duties to support management, including drafting and typing memos, reports, and correspondence, preparing presentation materials, routing packages delivered to front desk, typing and distributing meeting minutes, and coordinating meetings. (25%)
  2. Creates and maintains standard and special spreadsheet reports to ensure availability of complete and accurate data. Collect and assimilate date in spreadsheets and software programs (25%)
  3. Processes, prepares, maintains, and distributes a variety of documents and files to facilitate smooth operations and to ensure availability of complete and accurate data. (20%)
  4. Facilitates internal communication to ensure smooth operations and flow of information. (15%)
  5. Provides back-up assistance to other functions and support staff to ensure smooth operations and adequate coverage. (15%)
  6. Performs other related and assigned duties as necessary.

LEADERSHIP/MANAGEMENT RESPONSIBILITY

Not applicable.

 

PERFORMANCE CATEGORIES

  • Productivity/quality standards:  accuracy, timeliness, thoroughness
  • Productivity/quality standards:  type 50 words per minute
  • Professional attitude and demeanor
  • Organization and attention to detail
  • Customer satisfaction
  • Project/assignment standards
  • Teamwork within the department and across departments

Qualifications

Education/Certification:

High school diploma or equivalent

 

Experience:

3 to 6 years of relevant work experience, including general clerical experience

 

Knowledge, Skills and Abilities

 

Knowledge of (B/basic; J/journey; E/expert):

  • Grammar and business English (J)
  • Basic office equipment and machinery (PCs, copiers, fax machines, adding machines, etc.) (J)
  • Telephone system, voice mail, and paging systems (J)
  • PC word processing/spreadsheet software/email/internet (J)
  • Relevant department concepts, procedures, and regulations (B)

 Skill and ability to:

  • Work effectively in a general business environment, with a focus on high levels of quality and customer service
  • Maintain confidentiality
  • Interact effectively with employees and visitors over the telephone and in person
  • Communicate and coordinate effectively with employees at all organizational levels
  • Act in accordance with GSF’s Values and Creed

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